Administrative Assistant
Primary Responsibilities include: Proactively manage complex calendars, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate Manage/coordinate domestic and international travel Prepare and process expense reports Business Support Ensure compliance of administrative operational policies and procedures Process expense report approvals for team members Team Support General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering) New employee setup (office, equipment, etc.) Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests Maintain a friendly and inviting work environment for the team Start & end dates: asap- 11/10/19-- end date will be 6 months from start Daily schedule: 9-5, M-F 40hrs/wk Typical task breakdown and rhythm Proactively manage complex calendars, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate Manage/coordinate domestic and international travel Prepare and process expense reports Business Support Ensure compliance of administrative operational policies and procedures Process expense report approvals for team members Team Support General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering) New employee setup (office, equipment, etc.) Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests Maintain a friendly and inviting work environment for the team Interaction level with team: heavy interaction with team, will work closely with managers and will have some team support at times Work environment description: more of an open space Chance for flex hours or remote: onsite daily Chance for extension later: possible, based on budget and need Years of experience required: 3-5 years of experience supporting a senior manager in an external role in a fast paced environment required Balanced skill profile including strong attention to detail, problem solving and decision making under high pressure, organization and time management, and communication skills Ability to work successfully in a global team environment, to include building effective cross-group working relationships and ability to work collaboratively with people at all levels of the organization Ability to accommodate varying work styles and perspectives of diverse individuals and groups Ability to work effectively under pressure, calmly and confidently with a can-do attitude Ability to act with appropriate urgency and to make course corrections as needed in response to changing work situations Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism Demonstrated proficiency in Outlook, Word, Excel, Visio and PowerPoint.
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Job Type:Contract
Location:Redmond, WA
Date Posted:May 9, 201917 days ago
Industry:IT
Primary Responsibilities include: Proactively manage complex calendars, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate Manage/coordinate domestic and international travel Prepare and process expense reports Business Support Ensure compliance of administrative operational policies and procedures Process expense report approvals for team members Team Support General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering) New employee setup (office, equipment, etc.) Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests Maintain a friendly and inviting work environment for the team Start & end dates: asap- 11/10/19-- end date will be 6 months from start Daily schedule: 9-5, M-F 40hrs/wk Typical task breakdown and rhythm Proactively manage complex calendars, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate Manage/coordinate domestic and international travel Prepare and process expense reports Business Support Ensure compliance of administrative operational policies and procedures Process expense report approvals for team members Team Support General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering) New employee setup (office, equipment, etc.) Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests Maintain a friendly and inviting work environment for the team Interaction level with team: heavy interaction with team, will work closely with managers and will have some team support at times Work environment description: more of an open space Chance for flex hours or remote: onsite daily Chance for extension later: possible, based on budget and need Years of experience required: 3-5 years of experience supporting a senior manager in an external role in a fast paced environment required Balanced skill profile including strong attention to detail, problem solving and decision making under high pressure, organization and time management, and communication skills Ability to work successfully in a global team environment, to include building effective cross-group working relationships and ability to work collaboratively with people at all levels of the organization Ability to accommodate varying work styles and perspectives of diverse individuals and groups Ability to work effectively under pressure, calmly and confidently with a can-do attitude Ability to act with appropriate urgency and to make course corrections as needed in response to changing work situations Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism Demonstrated proficiency in Outlook, Word, Excel, Visio and PowerPoint.
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