Administrative Assistant 2
Job Description
Ensure Alignment to Selected Title
Performs a variety of complex administrative functions primarily for an individual manager and for a group.
Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.
Responsibilities include (but are not limited to):
Provide administrative support to Partner-level leaders and their teams.
This may include calendar management, scheduling and coordinating logistics for meetings, making travel arrangements, managing private conf room, catering, etc.
Procure goods and services, including computer equipment, office supplies and facilities requests
Provide a great new hire experience; new hire setup (office & hardware set up) as well as offboarding
Large meeting planning, coordination and execution, individually and with peers.
Asset Tracking
Maintain relevant security groups and distribution lists
Facilities planning and Space Management
Close coordination to/with Chief of Staff/Business Management team
Purchasing/CPH Budget Tracking
Recruiting and headcount management and tracking
Team general support
Maintain storage room inventory
Light lifting up to 25 lbs.
Ad hoc requests as needed to support the business
Key skills/experience candidate should have:
5+ years administrative and/or customer service experience
Excellent communication, organizational and interpersonal skills
Ability to maintain strict confidentiality
Experience in a busy, ever changing organization
Work well under pressure in a fast-paced, demanding environment
Ability to work effectively with multiple levels.
Ability to take direction, receive constructive feedback and work well in a collaborative, team-based organization
Effective problem-solving skills
Attention to detail
Willingness to work hard, proactively jump in wherever needed
40 hours a week (min) onsite in the office (this is not a remote role)
Knowledge of internal applications including, HeadTrax, Teams, MSExpense2, MyOrder, MS Travel, MSS and iCIMS or a desire to learn these tools quickly
Experis is an Equal Opportunity Employer
Job Type:Contract
Location:Redmond, WA
Date Posted:Oct 14, 20199 days ago
Industry:IT
Job Description
Ensure Alignment to Selected Title
Performs a variety of complex administrative functions primarily for an individual manager and for a group.
Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.
Responsibilities include (but are not limited to):
Provide administrative support to Partner-level leaders and their teams.
This may include calendar management, scheduling and coordinating logistics for meetings, making travel arrangements, managing private conf room, catering, etc.
Procure goods and services, including computer equipment, office supplies and facilities requests
Provide a great new hire experience; new hire setup (office & hardware set up) as well as offboarding
Large meeting planning, coordination and execution, individually and with peers.
Asset Tracking
Maintain relevant security groups and distribution lists
Facilities planning and Space Management
Close coordination to/with Chief of Staff/Business Management team
Purchasing/CPH Budget Tracking
Recruiting and headcount management and tracking
Team general support
Maintain storage room inventory
Light lifting up to 25 lbs.
Ad hoc requests as needed to support the business
Key skills/experience candidate should have:
5+ years administrative and/or customer service experience
Excellent communication, organizational and interpersonal skills
Ability to maintain strict confidentiality
Experience in a busy, ever changing organization
Work well under pressure in a fast-paced, demanding environment
Ability to work effectively with multiple levels.
Ability to take direction, receive constructive feedback and work well in a collaborative, team-based organization
Effective problem-solving skills
Attention to detail
Willingness to work hard, proactively jump in wherever needed
40 hours a week (min) onsite in the office (this is not a remote role)
Knowledge of internal applications including, HeadTrax, Teams, MSExpense2, MyOrder, MS Travel, MSS and iCIMS or a desire to learn these tools quickly
Experis is an Equal Opportunity Employer