Administrative Assistant II
Location: RICHARDSON TX (Remote)
Looking for an Administrative Assistant to support multiple Directors
Calendar Management: Manages Director's calendar by prioritizing schedules and meetings.
Meeting Planning and Organizations: Assists Director in planning and organizing meetings by taking responsibility for crafting the agenda, location, meeting technology (WebEx, TP) based upon participant needs and all other meeting logistics.
May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
Travel: Responsible for making travel itineraries for the Directors. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings
Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
Correspondence/Approvals: Supports Director by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.
AA Degree desirable
5+ years' experience in an administrative environment.
A minimum of two years of experience supporting a principal who was at the Director level and above.
Great attention to detail and the maturity to handle confidential information
Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
Experience working with an engineering organization