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Administrative Assistant

Category:Contract
Location: Redmond, Washington 98052
Posted:Thu, May 09, 2019
Salary:Up to US$0.0 per hour
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Primary Responsibilities include:
Proactively manage complex calendars, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
Manage/coordinate domestic and international travel
Prepare and process expense reports
Business Support
Ensure compliance of administrative operational policies and procedures
Process expense report approvals for team members
Team Support
General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering)
New employee setup (office, equipment, etc.)
Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests
Maintain a friendly and inviting work environment for the team

Start & end dates: asap- 11/10/19-- end date will be 6 months from start
Daily schedule: 9-5, M-F 40hrs/wk
Typical task breakdown and rhythm
Proactively manage complex calendars, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
Manage/coordinate domestic and international travel
Prepare and process expense reports
Business Support
Ensure compliance of administrative operational policies and procedures
Process expense report approvals for team members
Team Support
General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering)
New employee setup (office, equipment, etc.)
Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests
Maintain a friendly and inviting work environment for the team
Interaction level with team: heavy interaction with team, will work closely with managers and will have some team support at times
Work environment description: more of an open space
Chance for flex hours or remote: onsite daily
Chance for extension later: possible, based on budget and need

Years of experience required:
3-5 years of experience supporting a senior manager in an external role in a fast paced environment required
Balanced skill profile including strong attention to detail, problem solving and decision making under high pressure, organization and time management, and communication skills
Ability to work successfully in a global team environment, to include building effective cross-group working relationships and ability to work collaboratively with people at all levels of the organization
Ability to accommodate varying work styles and perspectives of diverse individuals and groups
Ability to work effectively under pressure, calmly and confidently with a can-do attitude
Ability to act with appropriate urgency and to make course corrections as needed in response to changing work situations
Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism
Demonstrated proficiency in Outlook, Word, Excel, Visio and PowerPoint. Strong working knowledge tools such as MyOrder & MSExpense2.
Effective written and verbal communications skills required
Someone who enjoys working on morale events willing to help with morale events
Degrees or certifications required: NO

Required:
3-5 years of experience supporting a senior manager team of at least 5+ people
3+ years- Demonstrated proficiency in Outlook

Experis is an Equal Opportunity Employer (EOE/AA)

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